2019 Spring Trip

2019 Spring Trip March 28- April 1, 2019

Trip At a Glance

Thursday 28-March
3:30 PM report - carry on bag check
4:30 PM Busses arrive- Load
5:00 PM busses leave
Friday 29-March
1:00 AM Driver Change TBD - Driver deide rest stop to change from PJ to park clothing
9:00 AM Reservation Breakfast Disney Springs RainForest Café Marketplace, 1800 Buena Vista Dr, Lake Buena Vista, FL 32830 (407) 827-8500 Drop off at bus loop
10:30 AM Leave for Park TBD
9:00PM Meet up
9:30 PM Load Shortly after
10:30 PM INSERT HOTEL
11:00 PM in room midnight lights out
Saturday 30-March
Park TBD

9:45 PM hotel midnight lights out
Sunday 31- March
7:00 AM wake up
Possible Park TBD
Possible Symphony in Daytona Beach or University of Florida
Monday 1-April
3:30-4am Driver change
9-9:30am Breakfast - Breckenridge Shopping Center, 12540 Jefferson Davis Hwy, Chester, VA 23831
noon-1pm Arrive at Forge
.

Cost
$500 + estimated $150 out of pocket for incidentals

Deposit and Contract Due: $100 October 1, 2018 -

NON- REFUNDABLE-
CAN USE IFA ACCOUNT for deposit.

This will reserve your seat on the bus.

Last day to commit to the trip: November 30, 2018. In the event there are still openings, we may open registration.

FIRST COME- FIRST GO
Optional $125 payment 2 due: January 2, 2019
Optional $125 payment 3 due: February 2, 2019
Balance due: March 2, ,2019

All payments must be made through account or by check-

Required Student/Parent Meetings for Trip

February 18, 2019 - Parents will receive copies of their student medical forms to be signed off as still current, or a new form must be submitted (signed by Doctor) by March 18.

March 18, 2019
7:00 PM
CFHS Band Room

Medical Forms Due

March 18,2019
Must have valid physician signature within 1 year of trip on overnight field trip form and initial that there are no changes to the form.
If there are changes, New form must be signed off by physician
Other forms will be posted shortly

Chaperones

We will post a chaperone duties and contract here in a few weeks. The following is a representation of the rules, not all are included and are subject to change.

1. Chaperones will be decided by the band director
2. We will need moms and dads for the trip
3. Final selection list will be notified by December 4,2018

A chaperone:
1. will travel with the band on the bus unless otherwise approved.
2. will have an assigned group of students
3. will pay $500
4. is required to be with the band for the entire trip, if not traveling with the band, arrangements must be approved by the band director, however you will arrive before the band arrives, and depart after the band departs.
5. can not have a tag-along sibling
6. can not pull their own child away from group to be with family.
7. Will pay own way, and discounted bus fee if not on bus.
8. will not trade students within groups
9. If chaperones travel with spouse, they too must be a chaperone and assigned all duties as one.

Want to Go But NOT Chaperone

1. The band is not responsible for arranging your travel,admission tickets, hotel location/reservations. By contract, the band arrangements are all subject to change.
2. The band is not responsible for accommodating you at planned outings.
3. You will not be able to separate your child from their group or activity at any time.
4. You may not disrupt any portion of the groups planned activities.

General Information for Parents&Students

The Forge band program will travel to Orlando, FL for their annual spring trip. Participation is open to all current/active marching band members free of all band debt and disciplinary issues. Possible inclusion of other band students

Report Time. Report time for students is 3:30PM Wednesday March 28 for formal bag check process

Luggage. Students are allowed to bring one carry-on sized bag for the ride, and one suitcase and concert attire bag to be stored below. Please be aware that all luggage will be searched prior to being placed on the bus unless an opt-out form has been signed by a parent.

Medication. The required medical forms can be found at www.forgepride.com under "forms". All medication needed for the trip will be collected, counted, logged, and sorted by corresponding chaperone prior to leaving for the trip beginning at 9PM on the 18th. All medication for the trip needs to be surrendered at this time, including any over-the-counter medication. If your student needs to take a daily medication, in accordance with Stafford County regulations, you will need to have a “Permission and Medical Form for Overnight Field Trips” completed and signed by your physician. If your student takes over the counter medication daily, you will still need to provide a signed form from the doctor per county guidelines. If the necessary forms have been supplied, your son/daughter will be permitted to take their medication without a chaperone needing to contact you for permission.    If the proper form is not signed by a physician, we will need to contact you for permission every time your child needs medication (daily or over the counter). All leftover medication will be returned TO A PARENT only on Monday. If a parent is not available to pick up the medication, it will be given to the school nurse.

Bus Boarding. Students will board the buses on Thursday evening at 4:30pm in comfortable clothing for the overnight ride. We will arrive at our breakfast location at approximately 8am the next morning. Students may want to bring snacks for the 12-14 hour bus ride as well as eat a nice dinner prior to arriving at 4pm. All liquids must be in an unopened bottle with a screw cap top. No straw/lid combos. Remember, NO NUT PRODUCTS of any kind for allergy reasons. Upon arrival in Orlando, the bus will stop at a rest area so that everyone can change and freshen up for the day. There will be no access to suitcases, so all clothing and toiletries necessary for the first day must be taken on the carry-on bag that students bring on to the bus.   Be mindful of the size of your students' bus bag as it will have to fit in an overhead bin or at their feet.

Meal Schedule - Likely to change

Thursday
Breakfast- n/a
Lunch - n/a
Dinner- Eat before report/bring dinner/snacks for buss

Friday
Breakfast - TBD
Lunch - On own in Park
Dinner - On own in Park

Saturday
Breakfast -  Provided at hotel
Lunch - On own
Dinner - TBD

Sunday
Breakfast - Provided at hotel
Lunch - On own
Dinner - TBD

Monday
Breakfast- Returning @ 12-1pm.

Money
Students will have to purchase 5 meals on their own, They should also bring shopping money.

Dress. We are following an abbreviated school dress code. Students shouldn't wear clothing that breaks the school dress code in relation to images promoting drugs, alcohol, malicious intent, etc.  Temperatures in Orlando for March/April are lows around 60 and highs 82. We will be outside most of this trip. We trust our membership to wear clothing that represents our organization and our school positively.

Park Tickets. Tickets will be distributed upon arrival at the park on Friday morning. Please remind your son/daughter not to lose their ticket. Lost tickets will be replaced at the students' expense!!

Hotel Rooms. We will arrive at the hotel at around 8:30 Friday night to check in. Students will have about an hour and a half at that point to visit one another.
Chaperones will inspect hotel rooms with students at check-in and at check-out. Students are expected to stay in their hotel rooms after “lights out”. Failure to do so, except in an emergency, can result in disciplinary action as described in the section below.

Game Over. There are certain actions that will lead to a students' dismissal from the trip. In the event of a major infraction YOU will be called to come to Orlando to pick up your child. If you cannot, your child will be separated from the rest of the group for the remainder of the trip. When we go to the park, they will sit in one place on a park bench with a chaperone for the day. When we ride the bus, they will ride with a chaperone. When we go to the hotel, they will need to purchase an additional room that they can stay in alone. Major infractions include, but are not limited to: Alcohol Consumption, Drug Use, and Property Damage. Everything else can be dealt with on the trip, and referred to administration upon return for further disciplinary action upon return to Forge.

Bag Check Opt-Out Form

band_bag_check_opt_out.pdf
File Size:	50 kb
File Type:	pdf

Download File

Who Can go on Trip

Marching Band students get first priority, then we welcome and encourage non-marching students to attend.

A waiting list will be created after student 96 pays their deposit. We may add a third bus if we can fill most of it with students and parents.

Packing List

Packing Lists
Carry On-

Change of clothes for the park on Thursday (no suitcase access)
Snacks (NO NUT PRODUCTS)
Beverages (ONLY SEALED BEVERAGES ALLOWED)
Personal items for bus ride and all day Thursday (no suitcase access) Glasses, extra contacts, contact solution, Toothpaste and toothbrush, Makeup, Deodorant
Money
Shoes for Thursday (wouldn't be on the list if it hasn't been forgotten before)
Sunglasses
Sunscreen
Tissues
Phone
Phone charger (you've got to survive the ride, and all day Thursday w/o a charge)
Small pillow
Blanket (bring a clean blanket)
Teddy Bear.

One small to medium suitcase

Change of clothes for Friday, Saturday, & Sunday
Personal items

Marching Uniform garment bag

Black shoes, black socks, all uniform pieces